Students withdrawing from the college must officially withdraw through the Registration office. Students may officially withdraw from one or all courses during the designated withdrawal days of each semester without the enrollment being shown on the transcript. After the close of the drop period and prior to the 60 percent date in the semester, students may officially withdraw from one or all courses with a grade of W. Students may receive a grade of F due to lack of attendance. Failure on the part of the student to withdraw officially from a course could result in a grade of F. Therefore, all students should refer to the instructor’s attendance policy included on the course syllabus, and students with questions or concerns should consult with their instructor.

To initiate an official withdrawal, a student should obtain a drop/withdrawal form from the Registration office and return it completed to the Registration office. Students making registration changes may be eligible for a refund and must complete the necessary refund request process. The college refund policy is described herein.

For an official student-initiated withdrawal after the 60 percent date, a grade of W may be assigned only if the student presents documentation of extenuating circumstances to the instructor. If the student is unable to appear in person to withdraw, a written notice that includes the reason for a withdrawal along with the documentation must be sent to the student’s instructor.

Students with medical situations that necessitate requesting withdrawal from all credit courses past the normal deadlines should complete the Request for Medical Withdrawal form, attach appropriate documentation, and submit the form and documentation to Durham Tech’s Counseling office. Withdrawal requests past the normal deadline will be recommended for approval only if the student provides appropriate medical documentation as specified in the procedure. The Advising, Counseling, and Student Development office is located on Durham Tech’s Main Campus in the Phail Wynn, Jr. Student Services Center, room 1309. For more information, call 919-536-7207, extension 1413.

Consecutive Absences
Any student with consecutive absences equaling or exceeding 15 percent of the instructional hours for the course prior to the official withdrawal date for the course will be withdrawn from the class by the instructor with a grade of W.  

If a student misses 15 percent of the class meetings consecutively such that the student’s last absence occurs after the first 60 percent of the instructional hours for that course, the instructor will submit a withdrawal form assigning the grade of F.  Students enrolled in Developmental Education courses in this situation will be withdrawn with a grade of W. Excused absences are not counted when calculating the 15 percent absence threshold.

Intermittent Absences
If a student misses 15 percent of the class meetings intermittently within the first 60 percent of the instructional hours for that course, the instructor may withdraw the student from the course assigning the grade of W.   If a student misses 15 percent of the class meetings intermittently such that the student’s last absence occurs after the first 60 percent of the instructional hours for that course, the instructor may assign the student the grade of F.  Students enrolled in Developmental Education courses in this situation may be withdrawn with a grade of W. Excused absences are not counted when calculating the 15 percent absence threshold.

Students should refer to the instructor’s attendance policy included on the course syllabus, and students with questions or concerns should consult with their instructor.

A student who has withdrawn from a class or been withdrawn from a class may request reinstatement subject to the approval of and conditions set by the instructor. To be reinstated, the student must have been in good academic standing in the course at the time of withdrawal and must provide the instructor with evidence that the extenuating circumstances which necessitated the withdrawal will no longer be a problem.

In certain Health Technologies programs, if the student exceeds the 15 percent absence limit after the 60 percent date, penalty points may be imposed when the student is required to fulfill licensure certification or program accreditation requirements.

Class Absences and Excused Absences
Absences are calculated from the first class meeting, not from the student’s first attendance date. Hence, students entering late may have already accumulated part of the absence limit which varies according to the contact hours of class.

Durham Technical Community College students are allowed one excused absence per class per term for a planned event or observance. Students who wish to use the excused absence must complete and submit an Excused Absence Notification form at least 14 calendar days in advance of the day of the scheduled absence. All class work missed due to an excused absence must be made up. The instructor, in consultation with the student, will identify a deadline for submission of the work that is appropriate to the requirements of the class but no later than one week after the day of the scheduled absence.

(Revised August 10, 2010)

Registration Changes (Drop/Add)
Any changes in registration must be approved by an academic advisor. Course changes approved by an advisor must be shown on a Registration Change Notice form with the advisor’s signature. Students may obtain this form from the Registration office or from their advisor.

Students may drop, add, or change courses during the designated drop/add days of each semester. For students dropping courses during the drop/add days of each semester, enrollment in the courses is not shown on the transcript.

Students making registration changes may be eligible for a refund. Durham Tech’s refund policy is described in this publication.

The college reserves the right to reassign students to different sections or classes if it determines that such reassignments are in the best interests of the student and/or of the teaching and learning process.

Durham Technical Community College
1637 Lawson Street
Durham, NC 27703
919-536-7200

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