Semester class schedules are available in the Registration office, on the college’s web site, and in the Advising Center. Each semester, returning students admitted to a program may register early using telephone registration. To register for courses, all students must receive approval from an academic advisor, have their course selections recorded by the Registration office or use telephone registration, and pay their tuition and fees to the Business office. Formally accepted program students may also ask their advisor for a Personal Identification Number (PIN) to use in telephone registration. Special students may also receive a Personal Identification Number by appointment from an advisor in the Advising Center to register by telephone. Students receiving veterans educational benefits must also receive approval from the Veterans Affairs office before they pay tuition and fees.

Changes of Schedule
To change their class schedules, students may obtain drop/add forms from the Registration office, Advising Center, or their advisor. Students may not add classes to their class schedules or change sections after the last day of drop/add. All class schedule changes must be approved by an advisor.

The college reserves the right to reassign students to different sections or classes if it determines that such reassignments are in the best interests of the student and/or of the teaching and learning process.

Grade Reports and Reporting
Grade reports are mailed at the end of each semester. The report includes the semester hour credits earned and the grade point average for the semester.

Students who do not want their social security number used as a student identification number in the posting of grades should contact the associate dean of Admissions, Registration, and Financial Aid upon enrolling or registering to request an assigned number.

Each semester, Durham Technical Community College establishes a date on which final course grades are due. Instructors will not generate a final grade for a student prior to that date. To ensure that all students are treated in a fair and equitable manner, faculty in the Arts, Sciences, and University Transfer Department will not generate a final grade for any student prior to the final grade due date. Furthermore, instructors will not arrange early exams for any student in order for the student to meet deadlines at another institution. Students who find that this policy conflicts with grade reporting deadlines at their home institution must work to resolve the matter at that college or university rather than at Durham Technical Community College.

Student Withdrawals, Faculty Drops, and Class Absences
Students withdrawing from the college must officially withdraw through the Admissions and Registration office. Students may officially withdraw from one or all courses during the designated withdrawal days of each semester without the enrollment being shown on the transcript. After the close of the drop/add period and prior to the 60 percent date in the semester, students may officially withdraw from one or all courses with a grade of W. Students may receive a grade of F2 due to lack of attendance. Failure on the part of the student to withdraw officially from a course could result in a grade of F2. Therefore, all students should refer to the instructor’s attendance policy included on the course syllabus, and students with questions or concerns should consult with their instructor.

To initiate an official withdrawal, a student should obtain a drop form from the Registration office and return it completed to the Registration office. Students making registration changes may be eligible for a refund and must complete the necessary refund request process. The college refund policy and process is described in this publication.

For an official withdrawal after the 60 percent day, a grade of W may be assigned only if the student presents documentation of extenuating circumstances to the instructor. If the student is unable to appear in person to withdraw, a written notice that includes the reason for a drop along with the documentation must be sent to the student’s instructor.

The last date for students to withdraw with a refund and the last date to initiate a withdrawal with a grade of W is published in the class schedule. During the traditional 16-week fall and spring semesters, the 60 percent date is ordinarily near the end of the tenth week of class; for a 10-week semester, near the end of the sixth week; and for an 8-week term, near the end of the fifth week. For irregular length courses, the last day students may withdraw with a grade of W is publicized by the instructor.

Absences are calculated from the first class meeting with no excused absences. When a student’s class absences total 15 percent of the instructional hours of the course (or 10 percent for Developmental Studies courses), a student may receive the F2 grade.

In certain Health Technologies programs, if the student exceeds the 15 percent absence limit after the 60 percent date, penalty points may be imposed when the student is required to fulfill licensure certification or program accreditation requirements.

Absences are calculated from the first class meeting, not from the student’s first attendance date. Hence, students registering late may have already accumulated part of the absence limit which varies according to the contact hours of class.

A student who has withdrawn from a class may request reinstatement subject to the approval of and conditions set by the instructor. To be reinstated, the student must have been in good academic standing and must provide the instructor with evidence that the extenuating circumstances which necessitated the withdrawal will no longer be a problem.

Students with medical situations that necessitate requesting withdrawal from all credit courses past the normal deadlines should complete the Request for Medical Withdrawal form, attach appropriate documentation, and submit the form and documentation to Durham Tech’s Advising, Counseling, and Student Development office. Withdrawal requests past the normal deadline will be recommended for approval only if the student provides appropriate medical documentation as specified in the procedure. The Advising, Counseling, and Student Development office is located on Durham Tech’s Main Campus in the Phail Wynn, Jr. Student Services Center, room 1309. For more information, call 919-536-7207.

Registration Changes (Drop/Add)
Any changes in registration must be approved by an academic advisor. Course changes approved by an advisor must be shown on a Registration Change Notice form with the advisor’s signature. Students may obtain this form from the Registration office or from their advisor.

Students may drop, add, or change courses during the designated drop/add days of each semester. For students dropping courses during the drop/add days of each semester, enrollment in the courses is not shown on the transcript.

Students making registration changes may be eligible for a refund. Durham Tech’s refund policy is described in this publication.

The college reserves the right to reassign students to different sections or classes if it determines that such reassignments are in the best interests of the student and/or of the teaching and learning process.