Appendix A: Councils, Standing Committees, Advisory Committees, and Task Forces

College Committees and Task Forces

Broad participation by Durham Technical Community College employees and students is important to the success of a dynamic learning institution that strives to provide excellent services to current and prospective students, current and prospective employees, as well as visitors to the campuses. Councils, standing committees, advisory committees, and task forces provide opportunities for this broad participation and are defined and detailed below. Membership definitions are also provided to increase understanding.

All full-time and continuing part-time employees are expected to participate through committee and task force membership. Each winter Human Resources will send out information to full-time and continuing part-time employees requesting their consideration of committees and task forces. Employees should note their areas of interest and return the Committee and Task Force Membership Interest form to the Human Resources Department in late winter for appointments to be made in the spring for the next academic year. Student representatives will be sought through the Student Senate and Student Support Services staff input. Division Heads will then review Interest forms and make recommendations to the President for committee and task force appointments to be made at the beginning of fall semester each year.

Councils

Appointed by the President or responsible Division Head(s) to advise, counsel, share information, make recommendations, and take action as assigned or as appropriate on selected ongoing operations and college services. Membership of Councils may be cross-divisional or intra-divisional.

Standing Committees

Appointed by the President or responsible Division Head(s) to advise, counsel, share information, make recommendations, and take action as assigned or as appropriate on selected ongoing operations and college services which typically cross divisions or departments.

Advisory Committees

Appointed by the President or responsible Division Head(s) to provide input, share concerns, advise, and make recommendations for improving services in specific units or areas of the college.

Procedures for Advisory Committees

Advisory Committees are required to meet periodically to represent “consumers” of the services. Division Head(s) select Unit Heads and/or Unit Staff to attend associated Advisory Committee meetings in an ex officio capacity. Each Advisory Committee has an appointed chair and elects a recorder to write summary notes of the meetings. These summary notes must be sent to the associated Division Head(s) and Unit Head within 30 days of each meeting. Any recommendations or questions requested for action or follow up by the Advisory Committee are forwarded to the responsible person(s) as well as to the associated Division Head(s). The responsible person(s) must respond and/or present a plan of action to the Advisory Committee Chair within 30 days of receiving the recommendations or the questions and send a copy of this response to the associated Division Head(s).

Task Forces

Task Forces are appointed as needed by the President or Division Head(s) to carry out specified tasks with specific time frames or deadlines. The Task Force is disbanded after concluding its work or completing its charge.

Membership Definitions

Membership by Virtue of Position/Responsibilities – Appointments are made based on an employee’s position, job responsibilities, college involvement, or special knowledge (e.g., Senior Vice President/Chief Instructional Officer serving on the Budget Review Committee).

Membership by Designated Representative – Appointments made based on the number of representatives needed for designated areas, programs, or departments (e.g., 1 Adult Education and Basic Skills Representative serving on the Grievance Pool). An employee from the designated area may express interest in serving by completing the Committee and Task Force Membership Interest form and turning it in to Human Resources by the deadline.

Membership by At-Large Representative – Appointments made based on the number of representatives needed but NOT designated by program or department (e.g., 3 Faculty Representatives serving on the Vive/Viva the Arts Committee).

Membership of Ex Officios – Appointments of employees as deemed appropriate by the President. These members can provide input and be involved in discussions; however, they do not have voting privileges (e.g., Ex Officio members serving on the Budget Review Committee). An employee from the designated area may express interest in serving by completing the Committee and Task Force Membership Interest form and turning it in to Human Resources by the deadline.

Councils

Standing Committees

Advisory Committees

Task Forces

Executive Council Enrollment Management Committee Professional Development Advisory Committee Commencement Task Force
President's Leadership Council Computing and Information Technology Planning Committee Teaching and Learning Center Advisory Committee Financial Aid Appeals Task Force
Administrative Council Adjunct Instructor Advisory Committee Student Residency Appeals Task Force
Faculty Council Grievance Pool Center for the Global Learner Advisory Committee Student Grievance Task Force
Management Council Academic Standards, Policies, and Curriculum Committee Health and Safety Advisory Committee Excellence in Support Services Task Force
Orange County Campus Administrative Council Corporate and Continuing Education Advisory Committee Excellence in Teaching Task Force
Student Support Services Council Learning Management System Committee Curriculum Program Advisory Committee Martin Luther King, Jr., Celebration Task Force
Institutional Advancement Council Scholarship Selection Committee    
Continuing Education Council Effective Innovation Committee    
Planning Council Vive/Viva the Arts Committee    
Student Development and Support Council Quality Enhancement Plan Committee    
Student Senate      
Executive Council

Purpose:

Meets weekly to advise and assist the President on issues related to managing the college and ensuring that faculty and staff are continually mindful of the college's mission and goals. Special attention is given to considering policies and procedures, monitoring activities focused on student learning and student success, promoting collaboration among college divisions, supporting positive innovations, and increasing internal and external communications. The usual procedure for bringing matters before Executive Council is to submit them through the appropriate council representative either as a recommendation or a request.

Membership:

The permanent membership of Executive Council consists of the vice presidents and all other administrative employees who report directly to the President. The President or his designee serves as chair of Executive Council. Membership includes the following:

Senior Vice President, Institutional Advancement
Vice President, Student Learning, Development, and Support
Vice President, Finance and Administrative Services
Vice President, Corporate and Continuing Education
Executive Director, Center for the Global Learner

Authority:

Formal actions taken by Executive Council become recommendations to the President. Final action will be taken by the college's President and the Board of Trustees as appropriate. The usual procedure for bringing matters before President's Leadership Council is to submit them through the appropriate council representative either as a recommendation or as a request for consideration.

Reports to:

President

 

President's Leadership Council

Purpose:

Meets monthly to advise the President on college-related matters, including budget, administration, strategic priorities, instruction, offerings, student support, institutional effectiveness, and infrastructure.

Membership:

Senior Vice President, Institutional Advancement
Vice President, Student Learning, Development, and Support
Vice President, Corporate and Continuing Education
Vice President, Finance and Administrative Services
Executive Dean, Student Development and Support
Executive Dean/Department Head, Continuing Education
Director, Marketing and Communications
Director, Information Technology Services Department
Executive Director, DTCC Foundation
Director, Orange County Operations
Director, Human Resources
Director, Research, Evaluation, Assessment, and Planning
Director, Facility Services
Chair, Faculty Council
Chair, Planning Council

Authority:

Formal actions taken by President's Leadership Council become recommendations to Executive Council and/or to the President. Final action will be taken by the college's President and the Board of Trustees as appropriate. The usual procedure for bringing matters before President's Leadership Council is to submit them through the appropriate council representative either as a recommendation or as a request for consideration.

Reports to:

President

 

Administrative Council

Purpose:

To serve as the forum for faculty members with administrative responsibilities for discussing issues of mutual interest and concern and serving as a means of facilitating communication to the faculty through the college's formal organizational structure. The Vice President, Student Learning, Development, and Support/Chief Instructional Officer or designee (Executive Dean, Student Learning and Assessment or Assistant Dean, Curriculum Development) convenes the Administrative Council.

Membership:

Program Director, English as a Second Language
Assistant Dean, Instructional Technologies and Media Services
Assistant Dean, Library
Director, Orange County Operations
Chair, Developmental English and Reading
Chair, Developmental Mathematics
Discipline Chair, Social Sciences/Humanities
Discipline Chair, Mathematics
Discipline Chair, Sciences
Discipline Chair, Communications
Discipline Chair, Foreign Languages
Program Director, Industrial Systems Technology
Program Director, Associate Degree Nursing
Director, English for Academic/Professional Purposes
Program Director, Architectural Technology
Coordinator, Physical Education
Program Director, Medical Assisting
Public Schools Liaison
Program Director, Early Childhood Associate
Program Director, Office System Technologies
Program Director, Network Technologies
Program Director, Web Technologies
Assistant Dean, Allied Health
Program Director, Occupational Therapy Associate
Program Director, Environment, Health, and Safety Technology
Program Director, Pharmacy Technology
Program Director, Electrical/Electronics Technology
Assistant Dean, Curriculum Development
Executive Dean, Student Learning and Assessment
Program Director, Business Administration
Program Director, Basic Law Enforcement Technology
Associate Dean, Business and Public Service Technologies
Program Director, Fire Protection Technology
Program Director, Emergency Preparedness Technology
Executive Director, Center for the Global Learner
Dean, Arts, Sciences, and University Transfer
Dean, Health Technologies
Database Manager, Research, Evaluation, Assessment, and Planning
Dean, Student Engagement and Transitions
Scheduling Coordinator/Database Manager
Coordinator, Service Learning
Program Director, Accounting
Program Director, School-Age Education
Program Director, Translation/Interpretation Programs
Director, World Languages
Assistant Dean, Associate in Arts
Assistant Dean, Associate in Science
Chair, First-Year Experience
Director, Center for Academic Excellence
Director, Gateway to College
Program Director, Clinical Trials Research Associate
Program Director, Respiratory Therapy
Program Director, Electronics Engineering Technology
Director, English for Special Purposes
Program Director, Computer Programming and Applications
Program Director, Surgical Technology
Program Director, Dental Laboratory Technology
Program Director, Health Information Technology
Dean, Adult Education and Basic Skills
Program Director, Adult Basic Education
Program Director, Adult High School/GED
Program Director, Workplace and Correctional Education Programs
Director, University Transfer Program
Site Coordinator, Blue Cross Blue Shield
Program Director, Associate in General Education
Program Director, Criminal Justice
Dean, Career and Technical Programs
Program Director, Automotive Systems Technology
Program Director, Machining Technology
Program Director, Paralegal Technology
Program Director, Opticianry
Associate Dean, Information Systems Technologies
Program Director, Practical Nursing

Reports to:

Vice President, Student Learning, Development, and Support

Faculty Council

Purpose:

To advise the Chief Instructional Officer on issues of interest to the faculty of the college and provide a framework for faculty-wide discussions on issues of concern. Faculty Council also serves as a means of maintaining open and two-way communication between the administration and the faculty and works with the Chief Instructional Officer in planning and conducting regular and special meetings of the faculty.

Membership:

Elected Chair and Vice Chair
Four Arts, Sciences, and University Transfer Department Faculty Representatives, with one selected from each of the following areas: English/Communications/Foreign Languages, Mathematics/Sciences, and Social Sciences/Humanities
Three Health Technologies Department Faculty Representatives
Two Business and Public Services Technologies Department Faculty Representatives
One Faculty Representative from each of the following departments: Adult Education and Basic Skills, Student Engagement and Transitions, Information Systems Technologies, and Industrial and Engineering Technologies

Each term of appointment is two years. Faculty may be elected to two consecutive terms of two years each. The Faculty Council Chair and Vice Chair will be elected by the council membership during the June meeting of the Council each year, subject to the approval of the Chief Instructional Officer. The Chair and Vice Chair will serve no more than two consecutive one-year terms.

Reports to:

President, Student Learning, Development, and Support
Management Council

Purpose:

To enact or recommend for enactment academic policies and procedures; represent the interests or concerns of faculty as they pertain to administrative support operations for facilitating communications between and among instructional departments; and engage in divisional planning, evaluation, and improvement of the college's educational programs and services. The Vice President, Student Learning, Development, and Support/Chief Instructional Officer or designee (Executive Dean, Student Learning and Assessment) convenes the group.

Membership:

Assistant Dean, Instructional Technologies
Assistant Dean, Library
Director, Orange County Operations
Assistant Dean, Allied Health
Assistant Dean, Curriculum Development
Executive Dean, Student Learning and Assessment
Executive Dean, Student Development and Support
Associate Dean, Business and Public Service Technologies
Executive Director, Center for the Global Learner
Dean, Arts, Sciences, and University Transfer
Dean, Health Technologies
Dean, Student Engagement and Transitions
Dean, Adult Education and Basic Skills
Associate Dean, Information System Technologies
Dean, Career and Technical Programs
Chair, Faculty Council

Reports to:

Vice President, Student Learning, Development, and Support
Orange County Campus Administrative Council

Purpose:

To serve as a forum for faculty members and student support services personnel with administrative responsibilities for Orange County Campus courses and students; to facilitate discussion of issues of mutual interest and concern; to identify and monitor cross-curriculum and cross-program issues that may need to be addressed with other administrative groups; and torepresent the interests or concerns of faculty as they pertain to instructional support operations at the Orange County Campus. The Executive Dean, Student Learning and Assessment convenes the Orange County Campus Administrative Council.

Membership:

Executive Dean, Student Learning and Assessment (Chair)
Director, Orange County Operations
Executive Dean, Student Development and Support
Assistant Dean, University Transfer (AA or AS)
Assistant Dean, Library
Chair, Developmental English/Reading
Program Director, Compensatory Education/Program Director, Adult Basic Education
Associate Dean and Department Head, Information Systems Technologies
Dean, Corporate Education
Chair, Faculty Council

Reports to:

Vice President, Student Learning, Development, and Support
Student Support Services Council

Purpose:

To meet on a periodic basis as the management team of the Student Support Services Division for sharing information and discussing divisional and cross-divisional issues that will result in more effective practice and efficient services.

Membership:

Vice President, Student Support Services (chair)
Associate Dean; Admissions, Registration, and Financial Aid
Associate Dean, Counseling and Student Development
Director, Campus Learning Center
Director, Information Technology Services
Director, Library and Media Services

Reports to:

Vice President, Student Support Services
Institutional Advancement Council

Purpose:

To meet periodically as the management team of the Institutional Advancement Division for sharing information and discussing divisional and cross-divisional issues that will result in more effective practice and efficient services.

Membership:

Senior Vice President, Institutional Advancement (chair)
Director, Development/Executive Director, DTCC Foundation
Director, Grants Development
Executive Director, Information Technology Services
Diretor, Orange County Operations
Director, Research, Evaluation, Assessment, and Planning
Director, Retired and Senior Volunteer Program

Reports to:

Senior Vice President, Institutional Advancement
Continuing Education Council

Purpose:

To share information and discuss departmental and cross-departmental issues that will result in more effective practice and efficient services for the classes offered and students served. Meets periodically as the management team of the Corporate and Continuing Education Division.

Membership:

Vice President, Corporate and Continuing Education
Dean, Continuing Education
Dean, Corporate Education
Director, Northern Durham Center
Director, Orange County Operations

Reports to:

Vice President, Corporate and Continuing Education
Planning Council

Purpose:

Planning Council assesses the extent to which the college’s programs and services are consistent with the strategic plan; identifies initiatives and goals within the plan that are not adequately addressed in the college’s operational plan; monitors the external environment to ensure the college’s strategic plan remains faithful to the college’s mission, makes recommendations to the President regarding revisions to the strategic plan; makes recommendations to the President regarding the allocation of resources to ensure the college’s strategic initiatives and major goals are adequately supported; and connects plans with common learning outcomes and strategies to align the work objectives and responsibilities.

Membership:

Database Manager, Research, Evaluation, Planning and Assessment (Chair)
Assistant Dean for Public Safety Services, Corporate and Continuing Education
Assistant Dean, Instructional Technologies and Media Services
Assistant Dean, Student Development
Chair, Developmental Mathematics, Student Engagement and Transitions
Chair, Science
Coordinator, Environment, Health, and Safety, Career and Technical Programs
Dean, Health Technologies
Director, English for Special Purposes, Center for the Global Learner
Executive Director, Information Technology Services
Instructor of English
Program Director, Corporate Education
Program Director, Workplace and Correctional Education, Adult Education and Basic Skills
Senior Maintenance Technician/Electrician, Facility Services
Vice President for Finance and Administrative Services

Reports to:

President
Student Development and Support Council

Purpose:

To meet on a periodic basis as the management team of the Student Development and Support Department for sharing information and discussing department and cross-department issues that will result in more effective practice and efficient services.

Membership:

Executive Dean, Student Development and Support (Chair)
Assistant Dean, Student Development and Support
Director, Admissions
Director, Advising, Registration, and Student Placement
Director, Counseling, Student Development and Activities
Director, Financial Aid
Director, Student Information and Records

Reports to:

Vice President, Student Learning, Development, and Support
Student Senate

Purpose:

To coordinate and regulate activities and issues of concern to the community college student. The Student Senate represents the college’s students' voice as the official student government association on campus. The Senate meets monthly to discuss campus concerns, regulate campus activities, review or create procedures involving student organizations and activities, and respond to campus regulations that affect the student body as a whole.

Membership:

The Senate shall consist of representatives from each curriculum area and chartered club or organization, non-curriculum students (“special student” status) and students chosen by the Executive Board in the following numbers: three Senators from University Transfer/General Education; three Senators from Health Technologies; three Senators from Industrial and Engineering Technologies; three Senators from Business and Public Service Technologies; three Senators from Information Systems Technologies; three Senators from Adult and Continuing Education; one Senator from each chartered club or organization; three non-curriculum (“special student” status) and a maximum of 10 Senators that may be chosen by the Executive Board.

Reports to:

Executive Dean, Student Development and Support



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1637 Lawson Street
Durham, NC 27703
919-536-7200

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