Appendix A: Councils, Standing Committees, Advisory Committees, and Task Forces

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College Committees and Task Forces

Broad participation by Durham Technical Community College employees and students is important to the success of a dynamic learning institution that strives to provide excellent services to current and prospective students, current and prospective employees, as well as visitors to the campuses. Councils, standing committees, advisory committees, and task forces provide opportunities for this broad participation and are defined and detailed below. Membership definitions are also provided to increase understanding.

All full-time and continuing part-time employees are expected to participate through committee and task force membership. Each winter Human Resources will send out information to full-time and continuing part-time employees requesting their consideration of committees and task forces. Employees should note their areas of interest and return the Committee and Task Force Membership Interest form to the Human Resources Department in late winter for appointments to be made in the spring for the next academic year. Student representatives will be sought through the Student Senate and Student Support Services staff input. Division Heads will then review Interest forms and make recommendations to the President for committee and task force appointments to be made at the beginning of fall semester each year.

Councils

Appointed by the President or responsible Division Head(s) to advise, counsel, share information, make recommendations, and take action as assigned or as appropriate on selected ongoing operations and college services. Membership of Councils may be cross-divisional or intra-divisional.

Standing Committees

Advisory Committees

Appointed by the President or responsible Division Head(s) to provide input, share concerns, advise, and make recommendations for improving services in specific units or areas of the college.

Procedures for Advisory Committees

Advisory Committees are required to meet periodically to represent “consumers” of the services. Division Head(s) select Unit Heads and/or Unit Staff to attend associated Advisory Committee meetings in an ex officio capacity. Each Advisory Committee has an appointed chair and elects a recorder to write summary notes of the meetings. These summary notes must be sent to the associated Division Head(s) and Unit Head within 30 days of each meeting. Any recommendations or questions requested for action or follow up by the Advisory Committee are forwarded to the responsible person(s) as well as to the associated Division Head(s). The responsible person(s) must respond and/or present a plan of action to the Advisory Committee Chair within 30 days of receiving the recommendations or the questions and send a copy of this response to the associated Division Head(s).

Task Forces

Task Forces are appointed as needed by the President or Division Head(s) to carry out specified tasks with specific time frames or deadlines. The Task Force is disbanded after concluding its work or completing its charge.

Membership Definitions

Membership by Virtue of Position/Responsibilities — Appointments are made based on an employee’s position, job responsibilities, college involvement, or special knowledge (e.g., Senior Vice President/Chief Instructional Officer serving on the Budget Review Committee).

Membership by Designated Representative — Appointments made based on the number of representatives needed for designated areas, programs, or departments (e.g., 1 Adult Education and Basic Skills Representative serving on the Grievance Pool). An employee from the designated area may express interest in serving by completing the Committee and Task Force Membership Interest form and turning it in to Human Resources by the deadline.

Membership by At-Large Representative — Appointments made based on the number of representatives needed but NOT designated by program or department (e.g., 3 Faculty Representatives serving on the Vive/Viva the Arts Committee).

Membership of Ex Officios — Appointments of employees as deemed appropriate by the President. These members can provide input and be involved in discussions; however, they do not have voting privileges (e.g., Ex Officio members serving on the Budget Review Committee). An employee from the designated area may express interest in serving by completing the Committee and Task Force Membership Interest form and turning it in to Human Resources by the deadline.

Councils	Standing Committees	Advisory Committees	Task Forces
Executive Council	Enrollment Management Committee	Professional Development Advisory Committee	Commencement Task Force
President's Leadership Council	Computing and Information Technology Planning Committee	Teaching and Learning Center Advisory Committee	Financial Aid Appeals Task Force
Administrative Council	Computing and Information Technology Planning Committee	Adjunct Instructor Advisory Committee	Student Residency Appeals Task Force
Faculty Council	Grievance Pool	Center for the Global Learner Advisory Committee	Student Grievance Task Force
Management Council	Academic Standards, Policies, and Curriculum Committee	Health and Safety Advisory Committee	Excellence in Support Services Task Force
Orange County Campus Administrative Council	Academic Standards, Policies, and Curriculum Committee	Corporate and Continuing Education Advisory Committee	Excellence in Teaching Task Force
Student Support Services Council	Learning Management System Committee	Curriculum Program Advisory Committee	Martin Luther King, Jr., Celebration Task Force
Institutional Advancement Council	Scholarship Selection Committee
Continuing Education Council	Effective Innovation Committee
Planning Council	Vive/Viva the Arts Committee
Student Development and Support Council	Quality Enhancement Plan Committee
Student Senate

Executive Council
Purpose:	Meets weekly to advise and assist the President on issues related to managing the college and ensuring that faculty and staff are continually mindful of the college's mission and goals. Special attention is given to considering policies and procedures, monitoring activities focused on student learning and student success, promoting collaboration among college divisions, supporting positive innovations, and increasing internal and external communications. The usual procedure for bringing matters before Executive Council is to submit them through the appropriate council representative either as a recommendation or a request.
Membership:	The permanent membership of Executive Council consists of the vice presidents and all other administrative employees who report directly to the President. The President or his designee serves as chair of Executive Council. Membership includes the following: Senior Vice President, Institutional Advancement Vice President, Student Learning, Development, and Support Vice President, Finance and Administrative Services Vice President, Corporate and Continuing Education Executive Director, Center for the Global Learner
Authority:	Formal actions taken by Executive Council become recommendations to the President. Final action will be taken by the college's President and the Board of Trustees as appropriate. The usual procedure for bringing matters before President's Leadership Council is to submit them through the appropriate council representative either as a recommendation or as a request for consideration.
Reports to:	President

President's Leadership Council
Purpose:	Meets monthly to advise the President on college-related matters, including budget, administration, strategic priorities, instruction, offerings, student support, institutional effectiveness, and infrastructure.
Membership:	Senior Vice President, Institutional Advancement Vice President, Student Learning, Development, and Support Vice President, Corporate and Continuing Education Vice President, Finance and Administrative Services Executive Dean, Student Development and Support Executive Dean/Department Head, Continuing Education Director, Marketing and Communications Director, Information Technology Services Department Executive Director, DTCC Foundation Director, Orange County Operations Director, Human Resources Director, Research, Evaluation, Assessment, and Planning Director, Facility Services Chair, Faculty Council Chair, Planning Council
Authority:	Formal actions taken by President's Leadership Council become recommendations to Executive Council and/or to the President. Final action will be taken by the college's President and the Board of Trustees as appropriate. The usual procedure for bringing matters before President's Leadership Council is to submit them through the appropriate council representative either as a recommendation or as a request for consideration.
Reports to:	President

Administrative Council
Purpose:	To serve as the forum for faculty members with administrative responsibilities for discussing issues of mutual interest and concern and serving as a means of facilitating communication to the faculty through the college's formal organizational structure. The Vice President, Student Learning, Development, and Support/Chief Instructional Officer or designee (Executive Dean, Student Learning and Assessment or Assistant Dean, Curriculum Development) convenes the Administrative Council.
Membership:	Program Director, English as a Second Language Assistant Dean, Instructional Technologies and Media Services Assistant Dean, Library Director, Orange County Operations Chair, Developmental English and Reading Chair, Developmental Mathematics Discipline Chair, Social Sciences/Humanities Discipline Chair, Mathematics Discipline Chair, Sciences Discipline Chair, Communications Discipline Chair, Foreign Languages Program Director, Industrial Systems Technology Program Director, Associate Degree Nursing Director, English for Academic/Professional Purposes Program Director, Architectural Technology Coordinator, Physical Education Program Director, Medical Assisting Public Schools Liaison Program Director, Early Childhood Associate Program Director, Office System Technologies Program Director, Network Technologies Program Director, Web Technologies Assistant Dean, Allied Health Program Director, Occupational Therapy Associate Program Director, Environment, Health, and Safety Technology Program Director, Pharmacy Technology Program Director, Electrical/Electronics Technology Assistant Dean, Curriculum Development Executive Dean, Student Learning and Assessment Program Director, Business Administration Program Director, Basic Law Enforcement Technology Associate Dean, Business and Public Service Technologies Program Director, Fire Protection Technology Program Director, Emergency Preparedness Technology Executive Director, Center for the Global Learner Dean, Arts, Sciences, and University Transfer Dean, Health Technologies Database Manager, Research, Evaluation, Assessment, and Planning Dean, Student Engagement and Transitions Scheduling Coordinator/Database Manager Coordinator, Service Learning Program Director, Accounting Program Director, School-Age Education Program Director, Translation/Interpretation Programs Director, World Languages Assistant Dean, Associate in Arts Assistant Dean, Associate in Science Chair, First-Year Experience Director, Center for Academic Excellence Director, Gateway to College Program Director, Clinical Trials Research Associate Program Director, Respiratory Therapy Program Director, Electronics Engineering Technology Director, English for Special Purposes Program Director, Computer Programming and Applications Program Director, Surgical Technology Program Director, Dental Laboratory Technology Program Director, Health Information Technology Dean, Adult Education and Basic Skills Program Director, Adult Basic Education Program Director, Adult High School/GED Program Director, Workplace and Correctional Education Programs Director, University Transfer Program Site Coordinator, Blue Cross Blue Shield Program Director, Associate in General Education Program Director, Criminal Justice Dean, Career and Technical Programs Program Director, Automotive Systems Technology Program Director, Machining Technology Program Director, Paralegal Technology Program Director, Opticianry Associate Dean, Information Systems Technologies Program Director, Practical Nursing
Reports to:	Vice President, Student Learning, Development, and Support

Faculty Council
Purpose:	To advise the Chief Instructional Officer on issues of interest to the faculty of the college and provide a framework for faculty-wide discussions on issues of concern. Faculty Council also serves as a means of maintaining open and two-way communication between the administration and the faculty and works with the Chief Instructional Officer in planning and conducting regular and special meetings of the faculty.
Membership:	Elected Chair and Vice Chair Four Arts, Sciences, and University Transfer Department Faculty Representatives, with one selected from each of the following areas: English/Communications/Foreign Languages, Mathematics/Sciences, and Social Sciences/Humanities Three Health Technologies Department Faculty Representatives Two Business and Public Services Technologies Department Faculty Representatives One Faculty Representative from each of the following departments: Adult Education and Basic Skills, Student Engagement and Transitions, Information Systems Technologies, and Industrial and Engineering Technologies Each term of appointment is two years. Faculty may be elected to two consecutive terms of two years each. The Faculty Council Chair and Vice Chair will be elected by the council membership during the June meeting of the Council each year, subject to the approval of the Chief Instructional Officer. The Chair and Vice Chair will serve no more than two consecutive one-year terms.
Reports to:	President, Student Learning, Development, and Support

Management Council
Purpose:	To enact or recommend for enactment academic policies and procedures; represent the interests or concerns of faculty as they pertain to administrative support operations for facilitating communications between and among instructional departments; and engage in divisional planning, evaluation, and improvement of the college's educational programs and services. The Vice President, Student Learning, Development, and Support/Chief Instructional Officer or designee (Executive Dean, Student Learning and Assessment) convenes the group.
Membership:	Assistant Dean, Instructional Technologies Assistant Dean, Library Director, Orange County Operations Assistant Dean, Allied Health Assistant Dean, Curriculum Development Executive Dean, Student Learning and Assessment Executive Dean, Student Development and Support Associate Dean, Business and Public Service Technologies Executive Director, Center for the Global Learner Dean, Arts, Sciences, and University Transfer Dean, Health Technologies Dean, Student Engagement and Transitions Dean, Adult Education and Basic Skills Associate Dean, Information System Technologies Dean, Career and Technical Programs Chair, Faculty Council
Reports to:	Vice President, Student Learning, Development, and Support

Orange County Campus Administrative Council
Purpose:	To serve as a forum for faculty members and student support services personnel with administrative responsibilities for Orange County Campus courses and students; to facilitate discussion of issues of mutual interest and concern; to identify and monitor cross-curriculum and cross-program issues that may need to be addressed with other administrative groups; and torepresent the interests or concerns of faculty as they pertain to instructional support operations at the Orange County Campus. The Executive Dean, Student Learning and Assessment convenes the Orange County Campus Administrative Council.
Membership:	Executive Dean, Student Learning and Assessment (Chair) Director, Orange County Operations Executive Dean, Student Development and Support Assistant Dean, University Transfer (AA or AS) Assistant Dean, Library Chair, Developmental English/Reading Program Director, Compensatory Education/Program Director, Adult Basic Education Associate Dean and Department Head, Information Systems Technologies Dean, Corporate Education Chair, Faculty Council
Reports to:	Vice President, Student Learning, Development, and Support

Student Support Services Council
Purpose:	To meet on a periodic basis as the management team of the Student Support Services Division for sharing information and discussing divisional and cross-divisional issues that will result in more effective practice and efficient services.
Membership:	Vice President, Student Support Services (chair) Associate Dean; Admissions, Registration, and Financial Aid Associate Dean, Counseling and Student Development Director, Campus Learning Center Director, Information Technology Services Director, Library and Media Services
Reports to:	Vice President, Student Support Services

Institutional Advancement Council
Purpose:	To meet periodically as the management team of the Institutional Advancement Division for sharing information and discussing divisional and cross-divisional issues that will result in more effective practice and efficient services.
Membership:	Senior Vice President, Institutional Advancement (chair) Director, Development/Executive Director, DTCC Foundation Director, Grants Development Executive Director, Information Technology Services Diretor, Orange County Operations Director, Research, Evaluation, Assessment, and Planning Director, Retired and Senior Volunteer Program
Reports to:	Senior Vice President, Institutional Advancement

Continuing Education Council
Purpose:	To share information and discuss departmental and cross-departmental issues that will result in more effective practice and efficient services for the classes offered and students served. Meets periodically as the management team of the Corporate and Continuing Education Division.
Membership:	Vice President, Corporate and Continuing Education Dean, Continuing Education Dean, Corporate Education Director, Northern Durham Center Director, Orange County Operations
Reports to:	Vice President, Corporate and Continuing Education

Planning Council
Purpose:	Planning Council assesses the extent to which the college’s programs and services are consistent with the strategic plan; identifies initiatives and goals within the plan that are not adequately addressed in the college’s operational plan; monitors the external environment to ensure the college’s strategic plan remains faithful to the college’s mission, makes recommendations to the President regarding revisions to the strategic plan; makes recommendations to the President regarding the allocation of resources to ensure the college’s strategic initiatives and major goals are adequately supported; and connects plans with common learning outcomes and strategies to align the work objectives and responsibilities.
Membership:	Database Manager, Research, Evaluation, Planning and Assessment (Chair) Assistant Dean for Public Safety Services, Corporate and Continuing Education Assistant Dean, Instructional Technologies and Media Services Assistant Dean, Student Development Chair, Developmental Mathematics, Student Engagement and Transitions Chair, Science Coordinator, Environment, Health, and Safety, Career and Technical Programs Dean, Health Technologies Director, English for Special Purposes, Center for the Global Learner Executive Director, Information Technology Services Instructor of English Program Director, Corporate Education Program Director, Workplace and Correctional Education, Adult Education and Basic Skills Senior Maintenance Technician/Electrician, Facility Services Vice President for Finance and Administrative Services
Reports to:	President

Student Development and Support Council
Purpose:	To meet on a periodic basis as the management team of the Student Development and Support Department for sharing information and discussing department and cross-department issues that will result in more effective practice and efficient services.
Membership:	Executive Dean, Student Development and Support (Chair) Assistant Dean, Student Development and Support Director, Admissions Director, Advising, Registration, and Student Placement Director, Counseling, Student Development and Activities Director, Financial Aid Director, Student Information and Records
Reports to:	Vice President, Student Learning, Development, and Support

Student Senate
Purpose:	To coordinate and regulate activities and issues of concern to the community college student. The Student Senate represents the college’s students' voice as the official student government association on campus. The Senate meets monthly to discuss campus concerns, regulate campus activities, review or create procedures involving student organizations and activities, and respond to campus regulations that affect the student body as a whole.
Membership:	The Senate shall consist of representatives from each curriculum area and chartered club or organization, non-curriculum students (“special student” status) and students chosen by the Executive Board in the following numbers: three Senators from University Transfer/General Education; three Senators from Health Technologies; three Senators from Industrial and Engineering Technologies; three Senators from Business and Public Service Technologies; three Senators from Information Systems Technologies; three Senators from Adult and Continuing Education; one Senator from each chartered club or organization; three non-curriculum (“special student” status) and a maximum of 10 Senators that may be chosen by the Executive Board.
Reports to:	Executive Dean, Student Development and Support

Durham Technical Community College
1637 Lawson Street
Durham, NC 27703
919-536-7200