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Section II-2: Organization and Administration of the College
The chief administrative/chief executive officer of the college is the President who is appointed by the college’s Board of Trustees and approved by the State Board of Community Colleges.
The college's administrative and management structure consists of seven primary divisions with an administrative officer responsible for the function of each division. The seven divisions include Student Learning and Instructional Services; Student Engagement, Development, and Support; Corporate and Continuing Education; Finance and Administration; Institutional Advancement and Support; and the Center for the Global Learner, and Research, Evaluation, Assessment and Planning.
. A Staffing Chart details the college’s organization and the positions approved by the Board of Trustees.
For each fiscal year, which is July 1 to June 30, the college produces a Staffing Chart. This Staffing Chart shows the college’s organizational structure and all positions and position titles that the college’s Board of Trustees has approved for the year. The names of persons employed as of July 1 are included on the Staffing Chart. As the Staffing Chart is revised or updated during the fiscal year, the revision date is indicated on the document. The Staffing Chart is available on the college’s website.
Organizational Charts are available on the college website to clearly delineate the college's organizational structure.
Each position at the college is described in an approved job description on file in the Human Resources Department. Supervisors are to update job descriptions when any changes are made in position responsibilities, title, working hours, or required or desired qualifications. An approved format for a job description is available.
General job responsibilities of the senior administrative officers, who report directly to the President, follow along with information about affirmative action, legal assistance, and the President’s Cabinet.
The President serves as the chief administrative/chief executive officer and is directly responsible to the Board of Trustees for the college’s operation and management. The President operates within established policies and procedures and by the direction of the Trustees, the Bylaws of the Trustees, and the State Board of Community Colleges. The President recommends policies to the Board of Trustees and discharges those functions that the Board may delegate. The President provides leadership for educational programs and services, maintains a qualified staff, ensures proper operating procedures for all functions within the college, and appoints committees when needed. The President participates in professional and community agency committees, boards, and organizations as necessary and appropriate.
Senior Vice President, Institutional Advancement and Support
This position is directly responsible to the President for overseeing the development and implementation of activities related to institutional advancement, internal and external communications, and data-focused institutional support services as well as the college’s offerings in Orange County and at the Northern Durham Center. More specifically, this position is responsible for Information Technology Services; Marketing and Communications; Campus Police and Public Safety; Orange County and Northern Durham Center Operations; Research, Evaluation, Assessment, and Planning; and Resource Development, including the college’s Foundation and Grants Development. Responsibilities also include support of Board relations and governmental relations. The Senior Vice President, Institutional Advancement and Support serves as the college’s chief administrative officer in the absence of the President.
Vice President, Finance and Administrative Services
This position is directly responsible to the President for planning, coordinating, supervising, evaluating, and supporting the college’s financial management functions as well as facility services and human resources. This position also serves as the Chief Financial Officer and assists the President in preparing the college's budget; establishing and maintaining an adequate system of accounting and financial reporting; supervising the procurement of services, supplies, and equipment; providing for the receipt, custody, and disbursement of institutional funds; maintaining property inventories; and providing institutional control of contracted services. The financial and business operations of the college are conducted according to the rules and regulations established by the State Board of Community Colleges.
Vice President, Student Learning, Development, and Instructional Services
This position is directly responsible to the President for planning, directing, coordinating, supervising, evaluating, and supporting the college’s library and learning resources, service learning, Teaching-Learning Center, curriculum health technologies programs, career and technical programs, and arts, science, and university transfer instructional offerings. This Vice President serves as the Chief Instructional Officer, ensuring a learning-centered administration and college that focuses on providing quality instruction and support for teaching excellence.
Vice President, Student Engagement, Development, and Support
This positions is directly responsible to the President to plan, oversee, organize and direct the college’s enrollment, first year experience, transition, student services, financial aid, public schools programs, community service, adult basic education, adult high school, high school equivalency, and developmental education programs. This Vice President serves as the college’s Chief Student Services Officer, and promotes student access, success, and persistence by providing senior leadership, direction, and coordination of all student engagement, development, and support activities and interests.
Vice President, Corporate and Continuing Education
This position is directly responsible to the President for planning, coordinating, supervising, evaluating, and supporting the college’s corporate and continuing education offerings and for supervising the program and support staff in public safety services, human resources development, small business center, and noncredit public and corporate instructional offerings. This position is also responsible for short-term occupational training, including biotechnology, nursing assistant, and emergency medical science.
Assistant Vice President and Director, Center for the Global Learner
This position is directly responsible to the President to plan, oversee, organize and direct the college’s International Student Services, Study Abroad, English as a Second Language, English as a Foreign Language, Translation, and continuing education offerings for non-native speakers of English. The Assistant Vice President and Director also serves as an advisor to the President for Hispanic Affairs.
Assistant Vice President and Director, Research, Evaluation, Assessment, and Planning
This position is directly responsible to the President to plan, oversee, organize and direct research, evaluation, and assessment activities for the college. The Assistant Vice President and Director serves as the Southern Association of Colleges and Schools Commission on College (SACSCOC) Liaison for the college to ensure college compliance with accreditation principles and standards.
Affirmative Action Officer
The Affirmative Action Officer advises and assists the President in ensuring college personnel do not discriminate on the basis of race, sex, color, age, religion, national origin, or disability when admitting or serving students or when employing or interacting with faculty and staff. In addition, this position oversees and is involved in processes for actively seeking and employing qualified applicants for all positions in accordance with the institution's affirmative action plan and has the authority and responsibility for implementing and coordinating the college’s affirmative action plan.
Special Assistant for Legal Affairs/Ethics Liaison
This position is responsible for advising and assisting the President and other college personnel as assigned by the President or his or his designee on legal matters related to the college’s on-going functions. This position also serves as the college’s ethics liaison with the state of North Carolina for the college and Board of Trustees.
The President’s Cabinet meets with the President at least once or twice each month to discuss and advise the President regarding action on major issues facing the college. In addition to bringing their unique perspectives to the discussion, Cabinet members are also responsible for sharing information and communicating, as appropriate, with other college employees. The President’s Cabinet includes all administrators who report directly to the President, the chairs of the Faculty Association and Staff Association; and other employees as determined by the President.
College Councils, Committees, and Task Forces
Broad participation of college employees is important to the success of a dynamic learning institution that strives to provide excellent services to current and prospective students, current and prospective employees, as well as visitors to the campuses. Councils, standing committees, advisory committees, and task forces provide opportunities for this broad participation as well for faculty and staff involvement in studying, monitoring, and/or recommending actions on topics of interest and concern to the college. All full-time and continuing part-time employees are expected to participate through council, committee, and task force membership. A list of current councils, standing committees, advisory committees, and task forces, including the charge and the membership of each, is available.