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Section II-2: Organization and Administration of the College
The chief administrative/chief executive officer of the college is the President who is appointed by the college’s Board of Trustees and approved by the State Board of Community Colleges.
The college's administrative and management structure consists of five primary divisions with an administrative officer responsible for the function of each division. The five divisions include Student Learning, Development, and Support; Corporate and Continuing Education; Finance and Administration; Institutional Advancement; and the Center for the Global Learner. A Staffing Chart details the college’s organization and the positions approved by the Board of Trustees.
For each fiscal year, which is July 1 to June 30, the college produces a Staffing Chart. This Staffing Chart shows the college’s organizational structure and all positions and position titles that the college’s Board of Trustees has approved for the year. The names of persons employed as of July 1 are included on the Staffing Chart. If the Staffing Chart is revised during the fiscal year, the revision date is indicated on the document. The Staffing Chart is available on the college’s website.
Organizational Charts are available to clearly delineate the college's organizational structure. These charts are shown for Administration; Student Learning, Development, and Support; Corporate and Continuing Education; Finance and Administrative Services; Institutional Advancement; and the Center for the Global Learner. The Organizational Charts are available on the college’s website.
Each position at the college is described in an approved job description on file in the Human Resources Department. Supervisors are to update job descriptions when any changes are made in position responsibilities, title, working hours, or required or desired qualifications. An approved format for a job description is available.
General job responsibilities of the senior administrative officers, who report directly to the President, follow along with information about affirmative action, legal assistance, and the President’s Leadership Council.
The President serves as the chief administrative/chief executive officer and is directly responsible to the Board of Trustees for the college’s operation and management. The President operates within established policies and procedures and by the direction of the Trustees, the Bylaws of the Trustees, and the State Board of Community Colleges. The President recommends policies to the Board of Trustees and discharges those functions that the Board may delegate. The President provides leadership for educational programs and services, maintains a qualified staff, ensures proper operating procedures for all functions within the college, and appoints committees when needed. The President participates in professional and community agency committees, boards, and organizations as necessary and appropriate.
Senior Vice President, Institutional Advancement
This position is directly responsible to the President for overseeing the development and implementation of activities related to institutional advancement, internal and external communications, and data-focused institutional support services as well as the college’s offerings in Orange County. More specifically, this position is responsible for Information Technology Services; Marketing and Communications; Orange County Operations; Research, Evaluation, Assessment, and Planning; Resource Development, including the college’s Foundation and Grants Development; and the Retired Senior Volunteer Program. Responsibilities also include support of Board relations and governmental relations. The Senior Vice President, Institutional Advancement serves as the college’s Chief Information Officer and is Acting President in the absence of the President.
Vice President, Finance and Administrative Services
This position is directly responsible to the President for planning, coordinating, supervising, evaluating, and supporting the college’s financial management functions as well as facility services, human resources, and campus police and public safety activities. This position also serves as the Chief Financial Officer and assists the President in preparing the college's budget; establishing and maintaining an adequate system of accounting and financial reporting; supervising the procurement of services, supplies, and equipment; providing for the receipt, custody, and disbursement of institutional funds; maintaining property inventories; and providing institutional control of contracted services. The financial and business operations of the college are conducted according to the rules and regulations established by the State Board of Community Colleges.
Vice President, Student Learning, Development, and Support
This position is directly responsible to the President for planning, directing, coordinating, supervising, evaluating, and supporting the college’s curriculum and adult basic skills instructional offerings, division budget, student learning, assessment, student development, and support services activities. Adult Education and Basic Skills instruction includes Adult Basic Education, Adult High School/General Educational Development (GED), Compensatory Education, and Workplace and Correctional Education Programs. Curriculum instruction includes Arts, Sciences, and University Transfer; Career and Technical Programs; Student Engagement and Transitions; and Health Technologies Programs. This Vice President serves as the Chief Instructional Officer and the Chief Student Services Officer, ensuring a learning-centered administration and college that focuses on providing quality instruction and support for teaching excellence.
Vice President, Corporate and Continuing Education
This position is directly responsible to the President for planning, coordinating, supervising, evaluating, and supporting the college’s corporate and continuing education offerings and for supervising the program and support staff in public safety services, human resources development, small business center, and noncredit public and corporate instructional offerings. This position is also responsible for short-term occupational training, including biotechnology, nursing assistant, real estate, industrial trades, as well as the Northern Durham Center.
Executive Director, Center for the Global Learner
This position is directly responsible to the President for advising and assisting in developing administrative practices and directives designed to implement the policies of the Board of Trustees and the State Board of Community Colleges, implementing new initiatives and concepts designed to improve the college’s day-to-day operation, maintaining effective communication with college personnel as well as appropriate community groups and organizations; representing the office of the President as designated; and developing and implementing a comprehensive fund-raising program for the support of the college.
Affirmative Action Officer
The Affirmative Action Officer advises and assists the President in ensuring college personnel do not discriminate on the basis of race, sex, color, age, religion, national origin, or disability when admitting or serving students or when employing or interacting with faculty and staff. In addition, this position oversees and is involved in processes for actively seeking and employing qualified applicants for all positions in accordance with the institution's affirmative action plan and has the authority and responsibility for implementing and coordinating the college’s affirmative action plan.
Special Assistant for Legal Affairs/Ethics Liaison
This position is responsible for advising and assisting the President and other college personnel as assigned by the President or his or his designee on legal matters related to the college’s on-going functions. This position also serves as the college’s ethics liaison with the state of North Carolina for the college and Board of Trustees.
President’s Leadership Council
The President’s Leadership Council meets with the President at least once or twice each month to discuss and help decide action on major issues facing the college. In addition to bringing their unique perspectives to the discussion, Council members are also responsible for sharing information and communicating, as appropriate, with other college employees. The President’s Leadership Council includes the five administrators who report directly to the President, various department heads, and the chairs of Planning Council and Faculty Council.
College Councils, Committees, and Task Forces
Broad participation of college employees is important to the success of a dynamic learning institution that strives to provide excellent services to current and prospective students, current and prospective employees, as well as visitors to the campuses. Councils, standing committees, advisory committees, and task forces provide opportunities for this broad participation as well for faculty and staff involvement in studying, monitoring, and/or recommending actions on topics of interest and concern to the college. All full-time and continuing part-time employees are expected to participate through council, committee, and task force membership. A list of current councils, standing committees, advisory committees, and task forces, including the charge and the membership of each, is available.