|Faculty and Staff Home > Employee Handbook > Section IV-3: Academic Policies and Procedures|
|Section IV-3: Academic Policies and Procedures|
|Academic Advising||Privacy of Student Information|
|Academic Freedom||Accommodations for Students with Disabilities||Self-Support Class Policy|
|Academic Information||Admissions Policy||Student Records Policy|
|Academic Honesty Policy||Allocation and Use of Information Technology Resources|
|Background Checks and Drug Testing Policy||Substantive Change Policy|
|Credit Hour Determination Policy|
Durham Tech is committed to providing adequate and appropriate assistance to all registering students; those admitted to career technical and university transfer programs, those who have not yet declared a major, and those entering as visiting students who wish to increase their knowledge and skills without earning a degree, diploma, or certificate. All students admitted to curriculum programs will have assigned academic advisors. Those enrolled as visiting students have access to faculty and professional staff advisors. The primary responsibility of the college’s advising system is to provide accurate and up-to-date information about career and university transfer plans of study, course content, program requirements, class schedules, registration, and other college offerings and support services.
Durham Technical Community College endeavors to promote a positive
atmosphere for learning and for inquiry by supporting and encouraging
all faculty members' scholarly pursuit of knowledge and excellence
in their respective field. Moreover, the college's Board of Trustees
ensures the instructors’ right to academic freedom. Within
the scope of Durham Tech's mission and purpose, academic freedom
includes the right to pursue responsible academic endeavors without
the imposition of censorship or unreasonable limitations.
The support of academic freedom is not intended to protect the incompetent or negligent instructor. The college will continue to evaluate the work of each instructor on a regular basis. Ultimately, each instructor is responsible for working toward accomplishing the college’s educational objectives.
Consistent with the college’s mission, the Instructional Services Division facilitates and encourages life-long learning throughout the college community. Learning is defined for this purpose as the intentional process of acquiring knowledge or skills. This process requires the engagement of the learner and leads to a demonstrable change in the way the learner relates to his/her environment. The college ensures that its graduates have acquired the knowledge and/or skills necessary for future academic, technical, or professional success. Graduates will also demonstrate the following attributes:
The Instructional Services Division believes that as learning
occurs, changes begin within the person and transcend to interpersonal
relationships, groups, community, and to the greater global environment.
See also the Instructional Services
Division Resource Center for additional academic policies
The Academic Honesty Policy can be found in the Policies and Procedures section.
1) Visits to Off-Campus Classes
1.2) Visits to On-Campus Classes
2) Student Membership Verification
Student membership is verified as follows:
Program auditors must have access to any system the college uses to conduct electronic visitations of Internet classes so that they may conduct unannounced class visits for these class sections in the same proportion that unannounced class visits are conducted for other adult education and continuing education class sections.
3) Instructor Verification
4) Institutional Process for Conducting Noncredit Classes
5) Institutional Responsibility for Accuracy in Conducting Noncredit Classes
As a comprehensive community college, Durham Technical Community College is committed to providing adults an opportunity to better themselves through education and training. The college does reserve the right to deny admission if it is deemed to be in the best interest of the student or appropriate to ensure a safe and healthy learning environment.
Durham Technical Community College follows an open-door with guided placement admissions policy as established by the State Board of Community Colleges and consistent with 23 SBCC 02C .0301. The college is an affirmative action, equal opportunity, American Disabilities Act, Section 504 institution and does not discriminate on the basis of race, sex or sexual orientation, color, age, religion, national origin, or disability in admitting students. The college reserves the right to refuse admission to any applicant during any period of time that the student is suspended or expelled from any other educational entity. Information Technology Services in this Employee Handbook and the Appropriate Use of Computing Resources Policy.
Durham Technical Community College is a constituent member of the Southern Association of Colleges and Schools Commission on Colleges (SACS-COC), which serves as the college’s regional accrediting body. SACS-COC is recognized by the U.S. Department of Education as an agency whose accreditation enables its member institutions to seek eligibility to participate in Title IV programs. To maintain its recognition with the U.S. Department of Education, SACS-COC has incorporated certain federal requirements into the Principles of Accreditation. Among those requirements is one that requires institutions to define the manner in which it defines a “credit hour.” In addition, Durham Technical Community College is an individually accredited member of the North Carolina Community College System that abides by the policies, standards, and regulations set forth by the North Carolina State Board of Community Colleges and the North Carolina Administrative Codes for the determination of credit hours awarded for courses and programs.
Consistent with the North Carolina Administrative Code 23 NCAC 01A.0101, a credit hour at Durham Technical Community College is calculated according to the following formula as based on a 16-week semester: 1 hour of classroom instruction per week equals 1 credit hour; 2 hours of supervised laboratory instruction per week equal 1 credit hour; 3 hours of supervised manipulative laboratory, shop, or clinical practice per week equal 1 credit hour; and 10 hours of work experience, practicum, or internship per week equal 1 credit hour.
The following is considered directory information and may be released to the public without student consent:
Information about former students is available through the Student Records Office. The Registration Office maintains information about currently enrolled students. Only the Registration Office and the Records Office are authorized to give out student information. Students may request in writing on a yearly basis that directory information not be released.
The Board of Trustees of Durham Technical Community College authorizes the collection of certain fees for individual courses or groups of courses within programs offered on a self-support basis. Under the terms of this policy, all students enrolled in self-support courses pay a pro-rata share of the amount of direct and indirect costs involved in the course or program sequence. The following are considered direct costs:
Indirect costs include the following:
Courses Offered on Self-Support Basis:
The Board of Trustees authorizes the college administration to designate certain classes as “self-supporting” in nature. The cost of a block of self-supporting classes may be determined in aggregate, so that revenues generated will cover all direct costs plus at least 25% to cover a reasonable portion of indirect costs. When possible under the above model, curriculum courses offered during the summer, for which no state “FTE earnings” are received, will be offered at the same rate as for stated supported classes. Alternatively, the cost of a self-supporting class may be determined by calculating the total of all direct costs associated with that particular class and adding a minimum 25 percent mark-up to the direct cost total. Each student enrolled will pay a pro-rata share of the cost of that self-supporting class. This fee is determined by dividing the cost of the self-supporting class by the number of estimated students that will register for that class or by dividing the cost of the class by the registration fee which will then determine the minimum number of students needed to register.
Funds in excess of direct and indirect expenditures will be used for the direct benefit of the students at the discretion of the president. Following are examples of the activities upon which excess funds may be spent:
Revisions approved by the Board of Trustees, September 24, 2013.
Policies applicable to students are published in the college’s Catalog and Student Handbook in the section “Student Records and Family Educational Rights and Privacy Act.”
The Student Records policy lists the information considered to be part of the permanent record. The college follows the records retention and disposal policies as outlined in the Public Records Retention and Disposition Schedule for Institutions in the Community College System, published by the N. C. Community College System. Information release policies are followed as published in A Guide to Postsecondary Institutions for Implementation of the Family Educational Rights and Privacy Act of 1974 as Amended, published by the American Association of Collegiate Registrars and Admissions Officers.
Durham Technical Community College encourages and supports an active student body. To ensure consistency , oversight, and transparency in chartering clubs, promoting membership participation, and providing funding through the use of student activity fees, the college is setting forth in policy and in published guidelines the expectations and requirements for such activities and funding.
Durham Technical Community College provides a variety of activities, clubs, and organizations for students and the broader community. Educational, cultural, and social activities must support the college's mission, values, and strategic goals. The college establishes and follows processes and guidelines to encourage student engagement; foster student leadership; charter official student clubs and organizations; coordinate and provide administrative oversight of activities, clubs, and organizations; provide access to and information about related funding and expenditures; maintain a safe learning environment; and ensure compliance with college policies and with state, and federal laws.
Procedures related to this policy are included in the Student Activities Guidelines and Procedures publication produced by Student Learning, Development, and Support staff. This publication outlines the purpose of student activities, college employees who are responsible for student activities, characteristics of successful student organizations, requirements for student clubs and organizations, information about how to request a club charter, expectations and responsibilities of Student Senate members and club officers as well as club advisors, guidelines for requesting and requirements for using student activity fee funds made available through the Student Senate, fundraising ideas, available college resources, regulations involving serving or the sale of food, and other pertinent information.
Durham Technical Community College is a constituent member of the Southern Association of Colleges and Schools Commission on Colleges (SACS-COC), which serves as the college’s regional accrediting body. SACS-COC is recognized by the U.S. Department of Education as an agency whose accreditation enables its member institutions to seek eligibility to participate in Title IV programs. To maintain its recognition with the U.S. Department of Education, the SACS-COC has incorporated federal requirements into its substantive change policy and procedures. Some of those requirements specify that an institution seek and receive approval prior to the initiation of a substantive change so that the change can be included in the institution’s scope of accreditation.
The following policy establishes institutional procedures for recognizing and approving substantive changes and for ensuring timely notification to SACS-COC.
Durham Technical Community College provides written notification to its accrediting agency, SACS-COC, of substantive changes at the college in accordance with Commission policies and timetables.
A “substantive change” is a significant modification or expansion in the college’s nature and scope.
A “prospectus” is a concisely worded narrative that describes a proposed substantive change and is written in the format which SACS-COC specifies.
The “Accreditation Liaison” is the college employee appointed by the President to oversee the college’s compliance with SACS-COC accreditation requirements and policies.
The following is a list of possible notices the college will provide SACS-COC:
Durham Technical Community College