The college follows the guidelines for retention and disposal
of records as published by the North Carolina Community College
System. Back-up copies of the permanent records are stored on
computer tape, and other student records (high school and college
transcripts, acceptance, and graduation information) are microfilmed.
These records are available in the Student Records office to requesters
with appropriate identification.
The permanent record includes all information on the student’s
transcript: name, address, social security number, sex, date of
birth, major, dates enrolled, grades, credit hours earned, grade
point average, and graduation information.
The Student Information and Records office issues Durham Tech transcripts. Students
may complete an electronic Transcript Request form online with the use of a credit card;
or they may visit the Student Information and Records office to fill out a request. Telephone
requests are not accepted.
Students must pay a charge of $5 for each official transcript, but there is no charge for an "issued to student" copy. Adult High School graduates may request official transcripts at no charge. All students
must provide a picture identification to pick up a transcript.
Transcripts from other schools and other documents or forms that
Durham Tech has on file are not released, copied, or returned
to the student.
Students are not eligible to receive a transcript if they have
any outstanding debts to the college or if they have failed to
make any required payment.