General Information
Personnel Records
Employee files are maintained by the Human Resources department and are considered confidential, except as governed by NC General Statute 115D-27-30 for community college employees. Durham Technical Community College (Durham Tech) department/division heads and supervisors, other than designated human resources representatives, may only have access to personnel file information on a need-to-know basis. Department/division heads or supervisors considering the hire of a former employee or transfer of a current employee may be granted access to the employee’s file.
Review the Personnel Records policy and procedure.
Accommodations for Employees with Disabilities
The college is obligated to provide equal access to employees with disabilities under Section 504 of the Rehabilitation Act and the Americans with Disabilities Act of 1990. Employees requesting accommodations due to any disability should direct these requests to the Human Resources Director.
Copyrighted Materials
Faculty and staff should exercise caution when reproducing copyrighted materials. Employees should be familiar with the Copyright Law (PL-94-553) which stipulates that permission of the copyright holder is required before systematic copying or taping of copyrighted materials. The copying or taping of copyrighted materials must meet tests of “spontaneity” and “brevity” as defined within the law.
The text of the law and guidelines for its application are available in the college’s library. Employees should review this material if they have any question about the legality or appropriateness of reproducing materials. Available information includes examples of letters to copyright owners requesting permission to reproduce their materials and guidelines for reproducing both print and audiovisual materials, computer software, or other copyrighted materials.
Emergencies
In certain emergencies, evacuation of buildings may be necessary. Employees are urged to become familiar with the nearest exits as noted on the fire/emergency evacuation signs posted in campus buildings. In case of a fire alarm or other evacuation emergencies, employees are to leave the building at the nearest exit. Once outside, employees should move a safe distance from the building, being sure not to block driveways. Employees should not move their vehicles unless instructed to do so.
For medical emergencies, ambulance service is available by dialing 9-911 on a campus phone or 911 on a cell phone. Campus Security officers should be contacted at 919-536-7255, extension 5500 or the emergency number at 919-536-7255, extension 5555 to assist if appropriate. The employee calling for emergency services should file a medical incident report with Campus Security.
The Switchboard Operator and/or Campus Security should be notified of any emergency situation by dialing 919-536-7200, extension 1015 or 919-536-7255, extension 5555.
Emergency Closing of College Facilities
In the event of inclement weather or other emergencies, the President makes decisions about closing the college and/or canceling classes. Class make-up schedules are distributed as part of the annual academic calendar. View the Inclement Weather procedure and Alert Notifications web page.
Holidays
Durham Technical Community College offers 12 paid holidays to 12-month employees and ten paid holidays to 9-month employees each year. Review the Employee Holidays policy and procedure.
Parking and Traffic
Operating motor vehicles on campus is governed by provisions of N.C. General Statutes Chapter 115D-20 and the Traffic/Parking Regulations adopted by the college’s Board of Trustees. A copy of the provisions of Chapter 115D-20 is available for review in the Library; the Traffic/Parking Regulations are available on the College’s website as well as on brochures available in Campus Security and in the Business Office.
A parking permit is required to be displayed in all motor vehicles parked on campus. Each employee is responsible for obtaining a faculty/staff parking permit from Campus Security, located in Building 8. The parking permit should hang facing outward on the rearview mirror inside the vehicle. Nothing should obstruct the view of the permit in any way.
In order to use handicapped parking spaces on the Main Campus and at the Northern Durham Center, faculty and staff must have a state-issued handicapped permit. The permit must be issued to the person using it while parking on campus. The state-issued handicapped parking permit must be registered with Campus Security. Vehicles not registered for handicapped parking through Campus Security are subject to ticketing and towing if using handicapped parking spaces.
Faculty and staff are required to follow parking and traffic regulations on campus as well as pay any fines for ticketed violations. Non-payment of fines could result in the garnishment of wages.
Payroll Distribution
Designated supervisors are responsible for authorizing pay for employees. Full-time employees on regular contracts of employment are paid monthly. Part-time, hourly-paid employees are also paid monthly. Payday is normally the last regular working day of the month. Please refer to the Pay Dates/Pay Periods schedule for specific dates. All employees are paid by electronic deposit of funds to their bank account. Read more about the Payroll Distribution procedure.
Working Hours
Full-time employees on regular contracts of employment are responsible for working a minimum of 40 hours per week within the normal operating schedule of the college based on the needs of the college. Normally, Durham Tech is open from 8 a.m. to 10 p.m. Mondays through Fridays and from 8 a.m. to 5 p.m. Saturdays. This schedule is adjusted during semester breaks and during the summer term when evening and/or weekend classes are not in session. Work schedules are subject to change upon approval by each employee's supervisor.