College Email Signature
Below is the recommended email signature for Durham Tech employees. The College is committed to digital accessibility for our community and we ask our employees to use signatures that reflect that commitment.
Employees should use the following guidelines:
- Email signatures should include the following: Black text for proper visibility with a size of 11 or 12, links to the College’s website or College social media platforms, and clear contact information with links for easy access. The College’s digital font is Arial.
- Employees should not include motivational quotes, religious scripture, famous sayings, or other non-College related content in email signatures.
- Titles should be displayed as Position, Department. Titles with a / should break with the second title directly under the first.
- Emails and telephone numbers should be linked. For example, use mailto:xxxxxx@durhamtech.edu as the hyperlink to create an automatic email link for users. Telephone numbers should automatically hyperlink after sending.
- Links may remain blue to indicate a hyperlink, but should not be a font color other than black or blue.
- Links to webpages or social media should be to College platforms only unless as needed for accreditation or as approved by Marketing and Communications.
- Employees may use educational credentials or titles in signatures.
- Names should be bolded for easier readability
How to change your signature
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Click File > Options > Mail > Signatures.
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Click the signature you want to edit, and then make your changes in the Edit signature box.
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When you're done, select Save > OK.
For those using the Outlook browser client, do the following:
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Click Settings Wheel in Top-Right Corner > View All Outlook Settings > Compose and Reply > Signatures.
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Click the signature you want to edit, and then make your changes in the Edit signature box.
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When you're done, select Save
For more information, visit the Office 365 webpage.
Sample Signature
Nathan Hardin
Director, Marketing and Communications/
Public Information Officer
Marketing and Communications
Durham Technical Community College
hardinn@durhamtech.edu
919-536-7200 x5206
(Optional: Campus, Building Number and Name, and Office Number)
(Optional: Preferred Pronouns)
(Optional: Social media/website link for specific department)
(Optional) Important: For information about College safety precautions, campus access, and COVID procedures, please visit the Coronavirus Response web page.
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Durham Technical Community College
1637 Lawson Street
Durham, North Carolina 27703
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Privacy & Confidentiality Notice
Email correspondence to and from this address may be subject to the North Carolina Public Records Law and shall be disclosed to third parties when required by statutes. (NCGS Ch. 132)