College Catalog: Student Information and Records

Transfer Credit Evaluation

Durham Tech evaluates transfer credit for equivalent courses with the grade of "C" or better from member institutions of the North Carolina Community College System and other post-secondary institutions accredited by a regional accrediting association. View the Transfer Credit Award policy and procedure.

Academic Credit for Professional Credentials

Academic credit may be given for adequately documented and validated industry-recognized credentials. View the Academic Credit for Professional Credentials procedure. Consult the list of eligible courses and credentials.

Credit by Exam

Students may be granted credit for courses if they have successfully completed an industry certification exam with comparable learning outcomes. The special grade of Credit by Exam (CE) is awarded when a student has applied for and successfully completed the requirements for credit by examination. Qualified curriculum students with relevant prior training or experience may earn academic credit for certain courses by examination. A student interested in receiving such credit should contact the appropriate program director for information on the procedures for application. To receive credit by passing an examination, the student must be enrolled in a curriculum program and be registered for the course for which application is made. The application must be approved within the first seven calendar days of the semester, and the examination must be completed within the first 14 calendar days of the semester.

To receive credit by examination, the student must score at least 85 percent on the examination. In certain courses, the required passing score may be higher. The examination may be taken only once, and a student failing the examination must complete the course for credit. No more than 10 percent of the total credit hours required by the student’s plan of study may be earned by examination without approval from the chief academic officer.

AA student should not attempt credit by examination if they are:

  • A student graduating with a CE as part of the 60 University Transfer program hours because it is not transferrable by the Comprehensive Articulation Agreement (CAA).
  • A veteran enrolled in a course in which they were not in attendance. Those hours are not eligible for Veterans benefits, thereby reducing or eliminating benefits.

Read more about credit by exam and CE designation in the Grading System Policy and Procedure.
 

Transcripts

Electronic ordering of transcripts. Once students create an account, they may request an official, certified PDF of their transcript and track the status of their order. Orders are usually processed within five business days (allow additional processing time during high volume periods).

Students may also request a Durham Tech transcript in person by visiting the Admissions, Registration, and Records office located in the Phail Wynn, Jr. Student Services Center (Building 10), room 10-201. All students must provide photo identification to pick up a transcript. Student transcripts cannot be picked up by another person unless the student has provided written permission./p>

Students are charged a fee for each official transcript copy, with the exception of Adult High School graduates. There is no charge for unofficial copies printed through Self-Service. Requests made by phone and fax are not accepted. Paper transcripts are processed in three business days and sent via the U.S. Postal service.

Transcripts from other schools and other documents or forms that Durham Tech has on file are not released, copied, or returned.

Students are not eligible to receive an official or unofficial transcript if they have any outstanding debt to Durham Tech.

Transcripts from other schools and other documents or forms that Durham Tech has on file are not released, copied, or returned to the student.

Students are not eligible to receive an official transcript if they have any outstanding debts to the college or if they have failed to make any required payment.

Student Records

Durham Tech follows the guidelines for records retention and disposition outlined in the Records Retention and Disposition policy and procedure. Back-up copies of permanent records are stored on computer tape. These records are available in the Admissions, Registration, and Records office, located in the Phail Wynn, Jr. Student Services Center (Building 10), room 10-201, to requesters with appropriate identification.

The permanent record includes all information on the student's transcript: name, address, Social Security number, gender, date of birth, major, dates enrolled, grades, credit hours earned, grade point average, and graduation information.

Student records are maintained and disseminated in accordance with the Family Educational Rights and Privacy Act (FERPA). View the Family Educational Rights and Privacy Act Policy and Procedure.