Electronic Signature 



Policy Name:

Electronic Signature


Transferred 2017


Information Technology Services 

Effective Date:

April 2017

Last Reviewed:







Policy Statement

In an effort to increase efficiency and ensure secure processes when faculty, staff, and student signatures are required, the college allows electronic signatures to be used when certain conditions are met and related procedures are followed.


Durham Technical Community College recognizes an electronic signature as a valid signature from faculty, staff, and students. This policy and related processes and procedures are in addition to all applicable federal and state statutes, policies, guidelines, and standards.

Use of the employee log-in identification (ID) and student personal identification number (PIN) and/or campus network username and password are required as follows:

  • College provides the employee or student with a unique username and log-in ID or PIN;

  • Employee or student sets their own password;

  • Employee or student logs into a secure site using both the username and log-in ID or PIN or logs into the campus network using the username and password.

It is the responsibility and obligation of individuals to keep their log-in ID or PIN and password private so others cannot access and use their credentials.


Electronic Signature – An electronic signature is defined as any electronic process signifying approval to the terms and/or ensuring the integrity of a document presented in an electronic format.