Electronic Signature 

Number:

4.10

Policy/Operational Procedure Name:

Electronic Signature

Sponsor:

Transferred 2017

Custodian:

Finance and Administrative Services

Effective Date(s):

April 2017

Next Review Date:

2018–2019

Location:

durhamtech.edu/policies-and-procedures/electronic-signature

Citation:

N/A

 

Policy Statement

In an effort to increase efficiency and ensure secure processes when faculty, staff, and student signatures are required, the college allows electronic signatures to be used when certain conditions are met and related procedures are followed.

Procedure

Durham Technical Community College recognizes an electronic signature as a valid signature from faculty, staff, and students. This policy and related processes and procedures are in addition to all applicable federal and state statutes, policies, guidelines, and standards.

Use of the employee log-in identification (ID) and student personal identification number (PIN) and/or campus network username and password are required as follows:

  • College provides the employee or student with a unique username and log-in ID or PIN;

  • Employee or student sets his/her own password;

  • Employee or student logs into a secure site using both the username and log-in ID or PIN or logs into the campus network using the username and password.

It is the responsibility and obligation of individuals to keep their log-in ID or PIN and password private so others cannot access and use their credentials.

Purpose/Definitions

Electronic Signature – An electronic signature is defined as any electronic process signifying approval to the terms and/or ensuring the integrity of a document presented in an electronic format.