Event Attendance Requests

If you are a community member who would like to request the President’s attendance at an event, please submit the Office of the President Contact Form.

Durham Tech employees who wish to request the President’s attendance at any event must complete the Durham Tech Event Form. The Office of the President prefers at least one (1) month’s notice; requests submitted with less than two (2) weeks' notice may be considered based on availability, significance, and circumstance.

Participation Criteria

Before requesting the President’s participation, please consider the following criteria:

Notification

  • What College objective does the President’s involvement achieve?
  • Do the size and composition of the audience create a strategic opportunity to deliver a particular message?
  • Have you checked with the Senior Executive Assistant to see if the proposed date and time are open on the President’s calendar?
  • Are there competing College events taking place that day?
  • You will receive confirmation from Gloria Gay, Senior Executive Assistant, via e-mail when a decision has been made on your request.
     

Remarks

If the President is being asked to deliver prepared remarks at your event, advance notice is required, and you may be responsible for preparing a draft of the remarks.

All event remarks must be reviewed by Nathan Hardin, Director of Marketing and Communications, and the Office of the President at least two (2) weeks prior to the event. If your event was scheduled within a timeframe that does not meet these deadlines, please consult with the Director of Marketing and Communications to make alternative arrangements to have the remarks approved as soon as possible.

When submitting draft remarks, include the following:

For resource development or advancement events, all remarks and/or suggested bullet points must be vetted by Melissa Chappell, Executive Director, Institutional Advancement/Durham Tech Foundation, at least four (4) weeks prior to the event.

  • Two to three sentences describing the event’s focus or theme;
  • Specific points or messages you want to be included;
  • Name and title of the person who will introduce the President;
  • Proposed length of time you wish the President to speak; and
  • Other special instructions (Q&A after remarks, special presentations, other introductions, etc.).

For resource development or advancement events, all remarks and/or suggested bullet points must be vetted by Melissa Chappell, Executive Director, Institutional Advancement/Durham Tech Foundation, at least four (4) weeks prior to the event.