Dr. Christine Kelly-Kleese
Admissions, Registration, and Records
March 2012, May 2017 (Revision), August 2017 (Revision), June 26, 2020 (Revision)
Next Review Date:
Durham Technical Community College follows an open-door with guided placement admissions policy as established by the North Carolina State Board of Community Colleges (SBCC) and consistent with SBCC code. Durham Technical Community College is an affirmative action, equal opportunity, American Disabilities Act, Section 504 institution and does not discriminate on the basis of race, sex or sexual orientation, color, age, religion, national origin, or disability in admitting students. The College reserves the right to refuse admission to any applicant during any period of time that the student is suspended or expelled from any other educational institution. The College also reserves the right to refuse admission to any applicant who poses an articulable, imminent, and significant threat to others.
Please Note: This policy does not apply to courses mandated by law under Chapter 17C of the North Carolina General Statutes, North Carolina Justice Education and Training Standards Commission, or Chapter 17E of the North Carolina General Statutes, North Carolina Sheriffs' Education and Training Standards Commission.
Admission Requirements for AA, AS, AFA, AE, and AAS Degree Programs, Diplomas, and Certificates
Durham Technical Community College (Durham Tech) offers university transfer programs of study leading to the Associate in Arts (AA), Associate in Science (AS), Associate in Fine Arts (AFA), and the Associate in Engineering (AE) degree. In addition, the College offers career and technical programs of study leading to Associate in Applied Science (AAS) degrees, diplomas, and certificates in the following areas: Building and Skilled Trades; Business and Entrepreneurship; Creative and Liberal Arts; Health and Wellness; Human Services and Public Safety; Information Technology; and Science, Engineering, and Math. In some cases, AAS degrees will also transfer to senior institutions. For additional information, contact the Transfer Center.
Admission to any program listed above requires applicants to submit the initial enrollment application and provide one of the following official documents: proof of high school completion, proof of high school equivalency (HSE) completion, and/or verification of completion of a post-secondary credential. If the student received an associate's degree or higher from a regionally or nationally accredited institution, proof of high school completion is not required unless the applicant is also requesting veterans benefits. If the student completed an associate’s degree or higher from an institution outside the United States, the documentation must meet American Association of College Registrars and Admissions Officers (AACRAO) standards or NAFSA: Association of International Educators standards, or be professionally evaluated by an approved transcript evaluation agency. Documents submitted in a language other than English must also be accompanied by an official translation.
Admission Requirements for the Associate in General Education Degree (AGE) Program
Durham Tech offers an Associate in General Education (AGE) degree program, which is designed for individuals wishing to broaden their education with an emphasis on personal interest, growth, and development. With the exception of the AGE-Nursing program, the AGE is not designed as a university transfer program. Admission to the Associate in General Education degree program is available to applicants who are high school graduates, high school equivalency graduates, or are at least 18 years of age.
Admission Requirements for Non-US Citizens
As part of the admissions and enrollment process, Durham Tech reviews the immigration and residency status of all non-US citizens. For information related to admissions requirements for non-US citizens, refer to the International Student (Non-US Citizen) Requirements page of the College's website.
With the exception of high school students enrolled under Career and College Promise (CCP), all applicants and students who are not continuously enrolled or who have an expired Residency Certification Number are required to complete the North Carolina Residency Determination Service interview.
Admission Requirements for Limited-Enrollment Programs
Admission to certain Health and Wellness and Human Services and Public Safety programs is limited. These programs may require developmental or preparatory courses prior to admission. Students may obtain assistance in setting realistic academic and career goals by attending program-specific information sessions and advising conferences prior to applying to the program. Information session attendance is mandatory for certain limited-enrollment programs.
A criminal background check and the following documentation may also be required to participate in certain programs’ clinical or practical training courses:
- Health insurance and health examination information;
- Immunization records;
- Medical history;
- Reference forms; and
- Drug screening records.
The Basic Law Enforcement Training program accepts candidates who are sponsored by an agency. The sponsoring agency must provide the results of a criminal background check for each sponsored individual.
High School Students Enrolled Under Career and College Promise
The Career and College Promise (CCP) program offers qualified high school students the opportunity to pursue a degree, diploma or certificate. Under CCP, 11th and 12th grade students who meet pathway eligibility criteria may enroll in one of the following pathways: College Transfer, Career and Technical Education, Workforce Continuing Education, or Cooperative Innovative High Schools.
High school students should review the CCP enrollment steps for further information. Interested students must attend an information session prior to applying to the program.
Provisional Early Acceptance of US High School Students
Graduating high school seniors who submit an enrollment application (including a current, official US high school transcript) to a degree, diploma, or certificate program will be granted provisional acceptance. If granted provisional acceptance, graduating high school seniors may submit FAFSA applications to be reviewed for financial aid award eligibility. If eligible for an award, they will receive an award letter from Durham Tech with the stipulation that funds will be disbursed only after the College receives an official transcript or original high school diploma demonstrating high school completion or equivalency. A student will be moved from provisional acceptance to admitted status upon receipt and evaluation of an official US high school transcript or US high school diploma confirming graduation.
Admissions Support for Veterans
If a student is applying for veterans benefits, official transcripts for high school or college credentials completed are required. Veterans follow the College’s general admissions procedures as outlined within this document. For support through the admission and enrollment processes, veterans who decide to use the military Tuitional Assistance (TA) program are directed to meet with the College’s certifying official in Veterans Services and speak with their Educational Services Officer or counselor within their Military Service branch prior to completing their enrollment.
The College focuses on supporting students who are veterans and refrains from high-pressure recruitment tactics for the purpose of enrolling service members. The College does not provide any incentives to any person or entity involved in student recruiting, admissions activities, or decisions related to student financial assistance.
Visiting Student Applicants
Students currently enrolled at another college may take courses at Durham Tech for transfer credit at their original college. Visiting students are not eligible for course substitution, credit by examination, financial aid, or veterans benefits. Documentation of prior coursework or testing is required to enroll in courses with prerequisites. Refer to the Enrollment Steps for Visiting Students page of the College’s website for additional information. Students also should review the Transcript Evaluation web page.
Visiting students must meet all requirements for their intended coursework; however, the placement testing requirement may be waived if the applicant has previously completed college-level math or English courses. Students should consult an academic advisor during drop-in hours before taking placement tests or enrolling in courses.
Enrollment as a Post-Baccalaureate Student
Post-Baccalaureate students who wish to take courses to prepare for admission to a graduate or professional school may follow the standard enrollment process. Once the student has completed all enrollment steps, an advisor will assist with the registration process.
Admission of Minors
A minor sixteen (16) years of age or older may be admitted to the College under agreement with an education agency within the College service area; this agreement contingency may be waived if the student has been out of school for at least six (6) months and the application is supported by a notarized petition of the parent, legal guardian, or other person or agency having legal custody of the student. The petition shall certify the student’s residence, date of birth, date of leaving school, and the petitioner’s legal relationship to the student. An emancipated minor must submit court documentation to substantiate their status.
Students are encouraged to maintain continuous enrollment, which provides the following benefits:
- Allows students to work toward completion of their chosen credential under the academic plan of study in place at the time of enrollment, giving students the opportunity to build an individualized timeline for completion of their program;
- Gives students the opportunity to have completed prerequisites evaluated upon initial enrollment; and
- Qualifies students for priority registration status.
To be considered continuously enrolled, a student must attend classes in at least two (2) of three (3) consecutive semesters (this does not include summer terms). Continuous enrollment requires that students register for and attend courses (including prerequisites) creditable toward a degree, diploma, or certificate in a following semester after the initial enrollment semester. For example, if a student enrolls in the fall semester, the student must enroll in courses the following spring or fall semester to remain continuously enrolled. Enrollment is not required during the summer term to maintain continuous enrollment, although it may be required by the academic program of study. On a case-by-case basis, non-credit courses or programs may be approved by the dean of the student’s intended curriculum program to be considered towards continuous enrollment at the point of application to limited-enrollment programs. Students who do not meet the minimum definition of continuous enrollment will be required to reapply to the College and complete the North Carolina Residency Determination Service (RDS) interview.
Developmental Education and Course Placement
Developmental education course credit can be used to fulfill necessary prerequisites. Health and Wellness programs require that developmental education credits be less than five (5) years old. For these programs, grades older than five (5) years may be used only if the student has been continuously enrolled at the College. If course grades are older than five (5) years and the student has not been continuously enrolled, the student must be re-evaluated for placement. For all other academic programs, developmental education course credits do not expire.
Students' unweighted high school GPA and coursework can be used for course placement if the student graduated from a US high school. RISE placement test, NC DAP, SAT®, ACT®, GED®, HiSET®, COMPASS, ASSET, and ACCUPLACER scores may be used for placement within ten (10) years from the date taken. If students do not have an unweighted US high school GPA or test scores they can use for placement, they may be required to take an alternative placement test.
Program of Study Catalog Year
If a student does not complete their catalog year program of study within a period of five (5) years despite continuous enrollment at the College, the College may administratively update the student’s program catalog year to the most current year program of study. Students may also request to move to a more recent catalog year. This process will maintain the integrity of changes in standards, prerequisites, course content, regulatory guidelines, and procedures.
State Authorization for Distance Education
Online education is an integral part of Durham Tech’s program offerings. To comply with US Department of Education regulation 34 CFR 600.9(c), Durham Tech has applied for membership in the National Council for State Authorization Reciprocity Agreements (NCSARA), which allows students in participating states and territories to enroll in online distance education courses. For more information, refer to the Online Learning State Authorization Information page of the College’s website.
To determine whether an applicant’s location makes them eligible for online education at Durham Tech, the College will review the demographic information provided on their application or registration form. Once enrolled, the home/permanent address listed in the student’s official record will be used as their location.
Denial of Admission
In accordance with SBCC code, the College reserves the right to refuse admission to any applicant during any period of time that the student is suspended or expelled from any other educational institution. The College also reserves the right to refuse admission to any applicant who poses an articulable, imminent, and significant threat to others. Such applicants will be evaluated using the procedure outlined below.
An applicant who has been suspended or expelled for disciplinary reasons from another educational institution; who has an active court order or any other legal restrictions prohibiting contact or interaction with individuals under the age of eighteen (18), whether in person or online, pursuant to N.C.G.S. 14-208.6 and the NC Division of Community Corrections Sex Offender Control Program (Special Conditions); or who poses an articulable, imminent, and significant threat to others shall be evaluated by the College’s Threat Assessment Team. The Team will make a recommendation to the Vice President of Student Engagement, Development, and Support within five (5) working days of their convening and review of the case. The Vice President will make the final admissions decision and will notify the applicant in writing if admission is denied. This communication will outline the facts supporting the decision to deny admission, the length of time and justification for that determination, conditions under which the decision may be reconsidered, and the appeals process.
Applicants who have been denied admission to the College may appeal the decision to the President. The appeal must be in writing and must be submitted within seven (7) working days of the date of the written denial of admission.
Eligibility to Possess Firearms
In accordance with SBCC code, any student desiring to enroll in a program that requires the student to possess a firearm shall provide proof of eligibility to possess firearms prior to enrollment in that program. The student shall provide proof by submitting to Admissions, Registration, and Records one of the following documents:
- Any current, valid state-issued permit to purchase a firearm;
- A current, valid state-issued concealed carry permit from the state of North Carolina;
- A current valid state-issued concealed carry permit from a state with a reciprocal concealed carry agreement with North Carolina;
- Proof of an exemption from permit requirements pursuant to N.C. G.S. 14-415.25; or
- A background check as determined by the College, the sole purpose of which shall be to determine whether the student can lawfully possess a firearm in North Carolina pursuant to N.C. G.S. 14-269.8, G.S. 14-404(c), N.C. G.S. 14-415.1, N.C. G.S. 14-415.3, and N.C. G.S. 14-415.25.
All admissions documentation and records become the property of the College and will not be copied, or otherwise made available, for release to students or third parties.
On each academic program web page, the College provides the following information:
- Credit hours required;
- Primary location of the program;
- Application deadline;
- Estimated time to completion;
- Cost (tuition and fees) of completing each certificate, diploma, or degree program; and
- Average salary for individuals employed in the closest-related career field.
Although potential students may apply at any time, applicants are encouraged to complete the admission process by the priority enrollment due dates. High school students may apply early during their senior year.
Admitted – Status when official documentation verifying completion of high school, high school equivalency, or an associate's degree or higher has been provided to, evaluated by, and accepted by the College
Articulable – Capable of being expressed, explained or justified
Continuous Enrollment – Students are considered continuously enrolled at the College if they register for and attend courses (including prerequisites) creditable toward a degree, diploma, or certificate. The student must attend credit coursework in a following semester after the initial enrollment semester (attendance is required in the following fall or spring semester or following spring or fall semester).
Imminent – Impending, likely to occur at any moment
Provisional Acceptance – Acceptance that is temporary and reevaluated upon receipt of an official high school transcript confirming graduation status
Significant – Considerable, of consequence. The State Board of Community Colleges has granted community colleges the authority to determine what constitutes a significant safety threat.
Working Days – Days the College is open and operating under a normal schedule. This excludes weekends, closings due to adverse conditions, and holidays.